Project tracking shaped like your projects.
Generic project tools make you fit their model. Describe yours instead: the phases, the approvals, what a client should see, what a late task should trigger. The AI builds the tracker, the views and the portal, and you change any of it by clicking.
Describe your project management app — we’ll build it now.
We started the prompt for you. Edit it, or describe your own app.
The old way.
What it looks like before the app.
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Status lives in the meeting
The real state of a project is whatever was said on Monday, because the tool is a week behind.
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Clients ask for updates
Every "where are we?" email is a status page you have not built yet.
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The tool fits someone else
Your approval step, your billing milestone, your compliance sign-off: none of them exist in the product you pay for.
What Tadabase AI builds for you.
Describe it once and these are the parts you get, each wired to the same data, the same logins and the same rules.
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Tasks with owners and dependencies
Priority, due dates, blockers and who is waiting on whom, in list, board and calendar views.
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Client portal
Clients log in and see their project's milestones, files and open questions, and nothing from other clients.
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Approvals and sign-offs
A deliverable moves to review, the approver is emailed, the decision is recorded with a reason.
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Time and budget
Hours logged against tasks roll up to the project and to the invoice, with budget burn on the dashboard.
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Late-task escalation
A task past its date flags the project and emails the lead. Edit the rule whenever the team changes.
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Reporting
Open work by owner, throughput by week, budget by client, all live and all filterable by role.
Project apps, ready to describe.
Start from a real prompt, change anything that doesn’t fit, then build it.
Loads this prompt into the prompt box- Project & task tracker A project management app for an agency — projects per client with tasks, assignees, and deadlines; team members log time against tasks; and each project shows budget burn versus estimate with a warning at 80%. Clients get a read-only portal scoped to their own projects showing milestones and deliverables — never internal notes or margins — and a weekly digest email summarizes progress per active project.
- Document approval chains A document approval app — an author uploads a draft and defines an ordered approval chain (legal, finance, exec); each approver signs off or requests changes in turn with comments visible to the chain; and the final approved version locks with a full revision and signature history. Templates store standard chains per document type, and reminders chase any approver sitting on a document more than 3 business days.
- Timesheets & approvals A timesheet app — employees log hours daily against projects and tasks with a weekly submit, managers approve or bounce back entries with a comment, and locked pay periods prevent edits after payroll cutoff. Overtime calculates by rule set per employment type, project managers see actual hours versus budget in real time, and finance exports approved time straight to payroll and billing.
- Agency client portal A client portal for a creative agency — each client sees their own projects with milestones, deliverables staged for review, and an approve-or-request-changes button per deliverable with comments; invoices and contracts live on the account; and internal producers see all clients with a review-queue dashboard. Approval actions timestamp for scope-protection, and clients never see internal notes or hours.
- Event planner client hub A wedding and events planner portal — each client sees their event timeline, vendor lineup with contacts and contract status, guest-count updates, and a payment schedule with due dates; planners manage tasks across all events on a master calendar; and vendors confirm their own bookings through a limited link. Changes to the timeline notify the client, and final-week checklists generate automatically.
- Milestone billing tracker A project app for a consultancy: projects with phases and milestones, each milestone with a deliverable, a due date, an approver and a billing amount; tasks under milestones with owners and hours logged. When a milestone is marked delivered, email the client approver with a link to approve or request changes in their own portal; when approved, create an invoice record. Dashboard: milestones due this month, awaiting approval, and billed vs planned per project.
Starting from Project & task tracker
Opens the builder with your prompt. Free plan, no card needed.
What’s underneath.
The same platform runs every app the AI builds, so none of this is yours to wire up.
- Roles and row-level security
- Who sees which records is decided on the server, per role and per row. Not by hiding buttons.
- Workflows you can open
- Every automation the AI builds is a list of steps you can read, edit and watch fire. Change the words, save, no regenerate.
- Portals for outsiders
- Clients, tenants, partners, parents or the public log in and see only their own slice of the same tables.
- Audit trail
- Every login, every change and every export is recorded with who, when and from where.
- Real data, real fields
- A date is a date, a status is a dropdown, a record links to its parent. Import the spreadsheet you have today.
- Change it by clicking
- Pick any component on any page and you get its settings, not code. Add a column, rename a field, done.
Questions, answered.
Read the docsCan clients see their project without seeing others?
Yes. A client role sees only the rows linked to their organisation. It is decided on the server, so there is nothing to misconfigure per client.
Does it have board and calendar views?
Yes. A task list can be shown as a board grouped by status, a calendar by due date or a table. Switch the layout by clicking the component and choosing it.
Can we add our own approval step?
Describe it and it is built; or add it later as a workflow step. Every automation is a readable list of trigger, condition and action.
Can it track time and budget?
Hours and costs are fields on tasks that roll up to milestones, projects and clients. Dashboards show burn against budget.
How is this different from a generic project tool?
It is your process, not a template of someone else's. And when the process changes, you change the app by clicking, not by migrating to another product.
Describe how your projects run. Get the tracker and the client portal.
Phases, approvals, hours and a portal for the client, from one paragraph.
- Free plan, no card
- Unlimited app users
- Live on your own domain