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ABA Practice Management

Keep therapy delivered, documented, and paid — therapists collect trial data in session, BCBAs review notes and watch goal mastery climb, billing records generate themselves when a note is approved, and authorization alerts fire 30 days before coverage runs out.

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Categories
ABA, Healthcare, HIPAA
Includes
4 roles, 8 tables, 5 workflows

Describe your version of ABA Practice Management — we’ll build it now.

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aba-practice-management-631842.tada.app
Clinic admin portal — authorizations, billing and revenue
Clinic admin portal — authorizations, billing and revenue
aba-practice-management-631842.tada.app
BCBA supervisor portal — treatment plans, goals and note review
BCBA supervisor portal — treatment plans, goals and note review
aba-practice-management-631842.tada.app
Therapist portal — session schedule and real-time goal data
Therapist portal — session schedule and real-time goal data
aba-practice-management-631842.tada.app
Parent portal — their child's schedule and progress
Parent portal — their child's schedule and progress

What’s inside.

Everything here installs with the template, running on the same backend as every Tadabase app.

4 user roles
Clinic Admin, BCBA (Supervisor), Therapist, Parent
8 data tables
Clients, Authorizations, Treatment Plans, Goals, Sessions, Session Data, Billing Records
5 workflows
Auth expiry alerts, note review routing, parent progress updates, auto-billing
3 email templates
Auth renewal reminder, note review request, progress update
3 AI agents
Clinical Supervisor Assistant, Auth & Unit Monitor, Therapist Assistant
2 AI prompts
Clinical session note summarizer, authorization risk assessment
3 imports, 3 exports
Client, authorization and session imports; billing, goal progress and session log exports
Sample data
Demo clients, sessions and authorizations — optional at install
Row-level security
On every table — parents see only their child; therapists never see billing

The data model, drawn.

8 tables and 10 relationships, with row-level security on all 8. Real tables with real fields, not a mock-up.

Data model of the ABA Practice Management template 8 tables and 10 relationships. The complete list of tables and relationships follows the drawing. Clients 8 fields Authorizations 10 fields Treatment Plans 8 fields Goals 4 fields Sessions 12 fields Session Data 6 fields Billing Records 5 fields Parents 5 fields Parent Profile Client Client Treatment Plan Client Authorization Session Goal Session Authorization
Relationship, from the linking table to the one it points at Row-level security on (8 of 8)

  1. Parents 5 fields, row-level security on

    Referenced by other tables

  2. Clients 8 fields, row-level security on

    Links to Parents (Parent Profile)

  3. Authorizations 10 fields, row-level security on

    Links to Clients (Client)

  4. Treatment Plans 8 fields, row-level security on

    Links to Clients (Client)

  5. Sessions 12 fields, row-level security on

    Links to Clients (Client), Authorizations (Authorization)

  6. Goals 4 fields, row-level security on

    Links to Treatment Plans (Treatment Plan)

  7. Billing Records 5 fields, row-level security on

    Links to Sessions (Session), Authorizations (Authorization)

  8. Session Data 6 fields, row-level security on

    Links to Sessions (Session), Goals (Goal)

Who does what.

Built for ABA clinics where units, notes and authorizations have to line up — or sessions go unbilled.

Your therapists can

  • Run their session schedule and record real-time goal data — successful vs. total trials — during therapy
  • Submit clinical notes for BCBA review, with an AI summarizer that turns raw session data and observations into a professional clinical summary
  • Get warned at session creation when insufficient insurance units remain

Your BCBAs can

  • Build treatment plans and goals and watch mastery percentages aggregate automatically as data comes in
  • Get emailed the moment a therapist submits a note, then review and approve it in place

Your clinic admin can

  • Track every insurance authorization — units approved vs. consumed, and expiration dates
  • Get a daily alert when an authorization is within 30 days of expiring
  • Watch billing records generate automatically when a session note is approved
  • Run role-specific dashboards — monthly revenue trend, goal progress over time, documentation queue

Parents can

  • Follow their child's schedule and progress, and get notified when session notes are approved

Row-level security restricts parents to records connected to their own child and keeps therapists out of billing data. An Authorization Risk Assessment AI evaluates remaining units against session frequency to predict coverage gaps before they happen.

Related templates.

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Make it yours.

Start from this template, or describe your version of it and Tadabase AI builds that instead.

Plain English. It asks follow-up questions like a real developer.

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  • Unlimited app users
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