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Caregiver Hiring & Credentialing Portal

Hire caregivers faster and never let a credential lapse — recruiters move applicants through interviews, offers, and background checks on one board, applicants upload documents and check status themselves, and compliance gets automated expiry reminders before a license expires, not after.

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Categories
HR & Recruiting, Healthcare, Compliance
Includes
5 roles, 10 tables, 23 workflows

Describe your version of Caregiver Hiring & Credentialing Portal — we’ll build it now.

Start from this template, or describe your own version and Tadabase AI builds that instead.

Plain English. It asks follow-up questions like a real developer.

caregiver-hiring-credentialing-p-3d3772.tada.app
Hiring dashboard — pipeline, requisitions and credentials
Hiring dashboard — pipeline, requisitions and credentials
caregiver-hiring-credentialing-p-3d3772.tada.app
Credential and compliance tracking
Credential and compliance tracking
caregiver-hiring-credentialing-p-3d3772.tada.app
Recruiter — applicant pipeline
Recruiter — applicant pipeline

What’s inside.

Everything here installs with the template, running on the same backend as every Tadabase app.

5 user roles
Applicant, HR / Recruiter, Compliance Officer, System Admin, Caregiver
10 data tables
Positions, Applicants, Documents, Credentials, Background Checks, Interview Notes, Offers
23 workflows
Credential-expiry ladder, offer send-and-sign, FCRA adverse action, caregiver login provisioning
14 email templates
Application, interview, offer, credential-expiry and FCRA notices
6 AI agents
Credential Parser, Compliance Watchtower, Screening Drafter, Recruiting, Credentialing and Application Assistants
Sample data
Demo users for every role + seeded applicants and credentials — optional at install
Security
Row-level security on every table

The data model, drawn.

10 tables and 18 relationships, with row-level security on all 10. Real tables with real fields, not a mock-up.

Data model of the Caregiver Hiring & Credentialing Portal template 10 tables and 18 relationships; 9 tables link to Agencies. The complete list of tables and relationships follows the drawing. Agencies 5 fields, 9 tables link here 9 tables link to Agencies Positions 10 fields Links to Agencies Position Credential Requirements 4 fields Links to Agencies Applicants 24 fields, links to itself Links to Agencies Documents 12 fields Links to Agencies Credentials 16 fields Links to Agencies Background Checks 16 fields Links to Agencies Interview Notes 10 fields Links to Agencies Offers 14 fields Links to Agencies Audit Log 9 fields Links to Agencies Position Position Applied For Applicant Applicant Applicant Applicant Applicant Position
Relationship, from the linking table to the one it points at Row-level security on (10 of 10) Links to Agencies (9 tables)

  1. Agencies 5 fields, row-level security on

    Referenced by other tables

  2. Audit Log 9 fields, row-level security on

    Links to Agencies (Agency)

  3. Positions 10 fields, row-level security on

    Links to Agencies (Agency)

  4. Position Credential Requirements 4 fields, row-level security on

    Links to Agencies (Agency), Positions (Position)

  5. Applicants 24 fields, row-level security on

    Links to Agencies (Agency), Positions (Position Applied For)

    Links to itself (Applicant Portal User)

  6. Documents 12 fields, row-level security on

    Links to Agencies (Agency), Applicants (Applicant)

  7. Credentials 16 fields, row-level security on

    Links to Agencies (Agency), Applicants (Applicant)

  8. Background Checks 16 fields, row-level security on

    Links to Agencies (Agency), Applicants (Applicant)

  9. Interview Notes 10 fields, row-level security on

    Links to Agencies (Agency), Applicants (Applicant)

  10. Offers 14 fields, row-level security on

    Links to Agencies (Agency), Applicants (Applicant), Positions (Position)

Who does what.

Built for home-care agencies where hiring speed wins caregivers — and a lapsed credential can take one off the schedule.

Your recruiters can

  • Move applicants through a visual pipeline — positions, interviews, offers, background checks
  • See exactly which stage every candidate is stuck at
  • Let status notifications tell applicants what's next — no chasing

Your compliance officer can

  • Track every license and credential in one register with expiry dates
  • Get automated expiry-reminder ladders before a credential lapses — not after
  • Flag the right required documents per position, so the compliance board checks what actually matters

Your applicants and caregivers can

  • Upload documents and check their own status from a self-service portal — instead of emailing HR

You can

  • See the whole funnel — requisitions, pipeline, and credential health — on one dashboard
  • Trace every action in a full audit trail

Row-level security scopes Admin, HR/Recruiter, Compliance Officer, and Caregiver to exactly their own records.

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Make it yours.

Start from this template, or describe your version of it and Tadabase AI builds that instead.

Plain English. It asks follow-up questions like a real developer.

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