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Skilled Nursing Operations

Keep the facility staffed, residents cared for, and surveys survivable — schedulers fill shifts against staffing targets, nurses work a rounds screen of today's rooms, compliance runs checklists that flag themselves when overdue, and families see updates on their resident without calling the front desk.

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Categories
Operations, Healthcare, Compliance
Includes
7 roles, 17 tables, 24 workflows

Describe your version of Skilled Nursing Operations — we’ll build it now.

Start from this template, or describe your own version and Tadabase AI builds that instead.

Plain English. It asks follow-up questions like a real developer.

skilled-nursing-operations-5e3edd.tada.app
Operations dashboard — census and staffing
Operations dashboard — census and staffing
skilled-nursing-operations-5e3edd.tada.app
Nurse rounds — today's rooms
Nurse rounds — today's rooms
skilled-nursing-operations-5e3edd.tada.app
Incidents and compliance
Incidents and compliance

What’s inside.

Everything here installs with the template, running on the same backend as every Tadabase app.

7 user roles
Admin, DON, Nurse, Scheduler, Compliance Officer, Family, Public (referral form)
17 data tables
Residents, Census, Shifts, Care Tasks, Incidents, Compliance Checks, Credentials, Family Updates
24 workflows
Missed-task escalation, credential expiry ladder, reportability deadline watch, coverage-gap alerts
13 email templates
Admission, shift, incident, credential, compliance and family notices
9 AI agents
Incident Intake, Daily Staffing Brief, Survey-Prep Auditor, Family Update Drafter + 5 role assistants
Sample data
Demo users for every role + seeded residents, shifts and tasks — optional at install
Security
Facility- and unit-level row-level security on every table

The data model, drawn.

17 tables and 43 relationships, with row-level security on 16 of them. Real tables with real fields, not a mock-up.

Data model of the Skilled Nursing Operations template 17 tables and 43 relationships; 16 tables link to Facilities. The complete list of tables and relationships follows the drawing. Facilities 12 fields, 16 tables link here 16 tables link to Facilities Units 5 fields Links to Facilities Staffing Targets 5 fields Links to Facilities Residents 17 fields Links to Facilities Census 8 fields Links to Facilities Staff 11 fields Links to Facilities Shifts 11 fields Links to Facilities Task Schedules 9 fields Links to Facilities Care Tasks 11 fields Links to Facilities Incidents 23 fields Links to Facilities Checklist Templates 8 fields Links to Facilities Compliance Checks 11 fields Links to Facilities Credentials 7 fields Links to Facilities Family Contacts 8 fields Links to Facilities Family Updates 8 fields Links to Facilities Audit Log 8 fields Links to Facilities Referral Inquiries 8 fields Links to Facilities Unit Unit Primary Physician Responsible Party Resident Unit Default Unit Unit Assigned Staff Resident Unit Resident Unit Task Schedule Assigned To, Completed By Assigned To +1 Resident Unit Reported By, DON Signed By Reported By +1 Default Assignee Template Assigned To Staff Resident Resident Posted By
Relationship, from the linking table to the one it points at Row-level security on (16 of 17) Links to Facilities (16 tables) Hover or focus a table to name its relationships.

  1. Facilities 12 fields

    Referenced by other tables

  2. Audit Log 8 fields, row-level security on

    Links to Facilities (Facility)

  3. Referral Inquiries 8 fields, row-level security on

    Links to Facilities (Facility)

  4. Units 5 fields, row-level security on

    Links to Facilities (Facility)

  5. Staffing Targets 5 fields, row-level security on

    Links to Facilities (Facility), Units (Unit)

  6. Staff 11 fields, row-level security on

    Links to Facilities (Facility), Units (Default Unit)

  7. Family Contacts 8 fields, row-level security on

    Links to Facilities (Facility), Residents (Resident)

  8. Shifts 11 fields, row-level security on

    Links to Facilities (Facility), Units (Unit), Staff (Assigned Staff)

  9. Checklist Templates 8 fields, row-level security on

    Links to Facilities (Facility), Staff (Default Assignee)

  10. Residents 17 fields, row-level security on

    Links to Facilities (Facility), Units (Unit), Staff (Primary Physician), Family Contacts (Responsible Party)

  11. Credentials 7 fields, row-level security on

    Links to Facilities (Facility), Staff (Staff)

  12. Compliance Checks 11 fields, row-level security on

    Links to Facilities (Facility), Checklist Templates (Template), Staff (Assigned To)

  13. Task Schedules 9 fields, row-level security on

    Links to Facilities (Facility), Residents (Resident), Units (Unit)

  14. Census 8 fields, row-level security on

    Links to Facilities (Facility), Residents (Resident), Units (Unit)

  15. Incidents 23 fields, row-level security on

    Links to Facilities (Facility), Residents (Resident), Units (Unit), Staff (Reported By), Staff (DON Signed By)

  16. Family Updates 8 fields, row-level security on

    Links to Facilities (Facility), Residents (Resident), Staff (Posted By)

  17. Care Tasks 11 fields, row-level security on

    Links to Facilities (Facility), Residents (Resident), Units (Unit), Task Schedules (Task Schedule), Staff (Assigned To), Staff (Completed By)

Who does what.

Built for skilled nursing facilities juggling census, staffing ratios, and compliance — where the answer to "are we covered tonight?" shouldn't live in anyone's head.

Your DON and administrators can

  • See live census, staffing, and open shifts across every unit at a glance
  • Track incidents from report to resolution
  • Keep staff credentials current before a survey finds the gap

Your schedulers can

  • Fill shifts against per-unit staffing targets and spot gaps before they become call-outs

Your nurses can

  • Work a mobile rounds screen of today's rooms and care tasks — and check them off as they go

Your compliance officer can

  • Run compliance checks and checklists, with overdue items swept up and flagged automatically

Families can

  • Log in and see updates on their resident — read-only, and only their resident

While the building runs, scheduled sweeps flag overdue checklists, reminders go out on time, and every action lands in the audit log. Row-level security keeps Admin, DON, Nurse, Scheduler, Compliance Officer, and Family each in their own lane.

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Start from this template, or describe your version of it and Tadabase AI builds that instead.

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