FREE TEMPLATE Excel · Google Sheets · Numbers · 6 sheets
Property management spreadsheet template.
Free, and ready to become an app.
Units, tenants, lease applications and maintenance work orders in one workbook, with a dashboard of available units, active tenants and open work orders. Download it free. When tenants should submit requests themselves, describe the same structure to Tadabase AI and it builds the property app with a tenant portal.
Rather have it as an app? Describe it — we’ll build it now.
Same structure as the spreadsheet, plus logins, roles and workflows. Free to start.
WHAT'S INSIDE
6 sheets, already linked by ID.
Each sheet is one kind of record. The ID columns are how the sheets point at each other, and they are the same links the app version turns into real relationships.
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Units
Every unit with property, unit number, type, occupancy, rent and lease end date.
Unit ID · Property Name · Unit Number · Type · Occupancy Status · Rental Rate · Lease End Date
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Tenants
Tenant contacts linked to their unit, with lease start and end dates.
Tenant ID · Name · Email · Phone · Unit ID · Lease Start Date · Lease End Date · Status
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Lease Applications
Applications per unit with submission date, review status and comments.
Application ID · Tenant ID · Unit ID · Submission Date · Status · Comments
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Work Orders
Maintenance requests with category, description, who submitted it and who it is assigned to.
Work Order ID · Unit ID · Submitted By · Category · Description · Date Submitted · Status · Assigned To
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Notifications
A log of messages sent to tenants and staff about applications and maintenance.
Notification ID · Type · Recipient · Message · Date Sent
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Dashboard & Reports
Available units, active tenants and open work orders, plus a report log.
Metric · Value · Description
WHERE THE SPREADSHEET STOPS
Fine for one person. Hard for a team.
The template works well while one person keeps it. These are the places it starts to cost you time once more people depend on it.
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Tenants still call to report a leak
The Work Orders sheet only fills when someone in the office types the phone call into it.
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Notifications are a log, not a message
The sheet records that someone should be told. It cannot tell them.
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Lease end dates slip by
Renewals depend on someone sorting by date every month and remembering to act on it.
TURN IT INTO AN APP
Same structure, with logins and automations.
Pick the prompt closest to how you work. The builder opens with it pre-filled; edit it to match your business, and Tadabase AI builds the tables, roles, screens and workflows. Then import the rows you already have from the spreadsheet.
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Property management
Property management app
A property management app — properties and units with rent and occupancy, tenants linked to their unit and lease dates, lease applications that staff review and approve, and maintenance work orders assigned to technicians. Tenants log in to submit work orders with photos and see their status; technicians see only their assigned jobs; managers get an email 60 days before any lease ends and see a dashboard of vacant units and open work orders.
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Property management
Tenant & property portal
A property management portal — tenants pay rent, submit maintenance requests with photos, and see their lease documents and payment history; maintenance staff and vendors work an assigned queue with status updates the tenant can see; and property managers oversee occupancy, delinquency, and open work orders across buildings. Lease renewals surface 90 days out with one-click renewal offers.
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Property management
Rental applications and leasing
A leasing app — applicants apply for a specific unit online with their details and documents, staff review, approve or decline each application with notes, approved applicants become tenants linked to the unit, and the unit's occupancy updates automatically.
Questions about this template.
Straight answers before you download or build.
Is the spreadsheet template really free?
Can tenants submit maintenance requests themselves?
Can I bring the data I already have in the spreadsheet?
When should I move from the spreadsheet to an app?
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Keep the structure.
Lose the copy-paste.
Describe the app the spreadsheet was trying to be. Tadabase AI builds it with real logins, roles and workflows, and you can start free.