FREE TEMPLATE Excel · Google Sheets · Numbers · 6 sheets
School management spreadsheet template.
Free, and ready to become an app.
One workbook for the records a school runs on: students, teachers, classes, daily schedules, parent contacts and reports. Download it free. When the office, the teachers and the parents all need it at once, describe the same structure to Tadabase AI and it builds the school app, with each role seeing only its own part.
Rather have it as an app? Describe it — we’ll build it now.
Same structure as the spreadsheet, plus logins, roles and workflows. Free to start.
WHAT'S INSIDE
6 sheets, already linked by ID.
Each sheet is one kind of record. The ID columns are how the sheets point at each other, and they are the same links the app version turns into real relationships.
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Students
One row per student with grade, contact details, enrollment date, attendance and GPA.
Student ID · Name · Grade · Birthdate · Email · Phone · Enrollment Date · Attendance (%) · GPA
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Teachers
Staff directory with subject, hire date and a performance rating.
Teacher ID · Name · Subject · Email · Phone · Hire Date · Performance Rating
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Classes
Every class with its grade level, teacher, schedule and room.
Class ID · Class Name · Grade · Teacher · Schedule · Room Number
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Schedules
Daily time slots per class and room, so double-booked rooms are easy to spot.
Schedule ID · Class ID · Day · Start Time · End Time · Room Number
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Parent Portal
Parent contacts linked to their student, with the access level each parent should have.
Parent ID · Student ID · Parent Name · Email · Phone · Access Level
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Reports
A log of the reports you produce on performance, teacher ratings and attendance.
Report ID · Report Name · Generated By · Generated Date · Remarks
WHERE THE SPREADSHEET STOPS
Fine for one person. Hard for a team.
The template works well while one person keeps it. These are the places it starts to cost you time once more people depend on it.
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Parents cannot have a login
The "Parent Portal" sheet holds the contacts, but you cannot give a parent a view of only their own child in a spreadsheet. You end up emailing extracts.
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Teachers overwrite each other
Attendance and grades typed into one shared file by several teachers is how rows get lost or pasted over.
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Student data spreads around
Every downloaded copy is another place student records live, with no record of who opened what.
TURN IT INTO AN APP
Same structure, with logins and automations.
Pick the prompt closest to how you work. The builder opens with it pre-filled; edit it to match your business, and Tadabase AI builds the tables, roles, screens and workflows. Then import the rows you already have from the spreadsheet.
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School management
School management system
A school management app with students, teachers, classes, weekly schedules and parent contacts. Admin staff manage enrollment and class assignments; teachers log in to see only their own classes, take attendance and enter grades; parents log in to see their own child's attendance, grades and timetable. Flag students whose attendance drops below 90% to the office, and email parents a weekly summary.
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School management
Attendance and gradebook
An attendance and gradebook app for a school — teachers mark daily attendance per class period and record assignment and test scores, the GPA and attendance percentage calculate automatically per student, and the office sees a daily list of absent students with a one-click message to the parent.
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School management
Parent portal
A parent portal for a school — each parent logs in and sees only their own children: class schedule, attendance, grades, teacher contacts and school announcements. Parents can report an absence with a reason, which goes to the office and the class teacher.
Questions about this template.
Straight answers before you download or build.
Is the spreadsheet template really free?
Can parents and teachers each get their own login?
Can I bring the data I already have in the spreadsheet?
When should I move from the spreadsheet to an app?
More free spreadsheet templates
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Keep the structure.
Lose the copy-paste.
Describe the app the spreadsheet was trying to be. Tadabase AI builds it with real logins, roles and workflows, and you can start free.